Doug Strasnick of Moogfest uses Boomerang in three specific ways to make Gmail his to-do list.
Given that email is a written medium, it is more difficult to get your point across quickly. If you fail to be clear and concise, it can lead to confusion and cause unnecessarily long email threads. UX Specialist Melissa Eggleston uses the Hemingway Editor to make her emails easier to read. The tool tells you what reading level you’re writing at and where to make revisions to make it more Hemingway-esque. The goal is shorter sentences at an 8th or 9th-grade reading level to make emails easier to understand.
Justin Winter of Boostopia focused more on workflow than specific tools, although he did highly recommend SaneBox. He also mentioned that tools could help manage business processes so they never become email conversations in the first place.
Justin’s main tip was to use a modified version of the 4 D’s of productivity to handle incoming emails.
Delete — Delete or Archive messages that don’t require action.
Delegate — Pass on tasks that can/should be handled by someone else.
Respond — Respond to emails that take 60 seconds or less.
Defer — For emails that take longer than 60 seconds, revisit them in a 2nd round or enter them into a project management tool.
Do— Attack your resulting to-do list starting with the scariest things.
Check out Justin’s deck below to see the method he uses and some tools that can aid in your quest for Inbox Zero and better productivity.
While an empty inbox may continue to be the white whale of the business world, I hope one or more of these methods can help email suck a little less for you.
November 15, 2017
October 25, 2017
October 25, 2017
Come check out the American Underground in person.